by Denis ONeil | Sep 25, 2019 | How To
Using Microsoft Flow with EmailToVoice.Net answers the challenge of sending phone alerts from a general-purpose email address. EmailToVoice.Net can send voice phone calls as alerts from any Monitoring Service or application. A phone call is necessary when the alert is urgent. Or, when it is not appropriate to send a text or email to the person needing the information. This is the case if the person is in a vehicle or traveling, for instance.
EmailToVoice.Net converts the content of an Email to a nice sounding voice and calls a phone number. This is possible with no need to install special APIs, hardware or software. So, EmailToVoice.Net works well with Monitoring Services when a phone call is needed, rather than just an email.
Most of the time, a Monitoring Service will send the email from a customer assigned unique email address. If this is the case, a customer can merely set the Monitoring System’s email address as a Send-Only email address in their EmailToVoice.Net account.
The Challenge of a General Purpose Email Address
Sometimes, however, the Monitoring Service sends the email from a general purpose email address, which is the same for all of the Monitoring Service customers. For strict security purposes, EmailToVoice.Net restricts messages to come from only an authorized customer-owned email address. The customer of EmailToVoice.Net must have the exclusive rights to sign-in to this authorized email address. You can learn more from this short How-To video.
So, what is the solution to the dilemma of needing to make a phone call from a general purpose email monitoring service.
One solution is to use Microsoft Flow with EmailToVoice.Net. Following is an example of steps to set up a Microsoft Flow that will accept the alert from the Monitoring Service from a general purpose email address into the customer-owned email address that is authorized to send messages to EmailToVoice.Net. When Microsoft Flow detects an arriving alert message into the customer’s email, Microsoft Flow will trigger an email to be sent from the customer’s email (forwarded) to the EmailToVoice.Net with the same alert message generated by the Monitoring Service.
The setup is straight forward, as is shown below. The steps used in this example are using the Microsoft Flow features of the free Web-based product. Here are the different pricing plans for Microsoft Flow.
Acquire Microsoft Flow
If your company does not have a license for Microsoft Flow, then sign up for a free Microsoft Flow account. When signing up for the service use the email address that will receive the alert and is authorized by EmailToVoice.Net to be able to send messages through EmailToVoice.Net. Or, when you setup your connectors use the email address authorized by EmailToVoice.Net. For the USA, the URL is https://us.flow.microsoft.com/en-us/
NOTE: This is merely an example that uses Gmail connectors and fictitious destinations. The purpose of these steps is merely to give you an idea of how to setup your Microsoft Flow. Contact Microsoft to learn how to meet your specific requirements using Microsoft Flow or Contact Us at EmailToVoice.Net. We will help to the best of our ability.
Go to Connectors and connect to Gmail
Select Trigger
When a new email comes into your email mailbox from the Monitoring Service, Microsoft Flow will be triggered. Choose the “Forward Gmails that meet a certain criteria” action for this example. But there are many templates and you can also just choose to create your own without using a template.
Assure Microsoft Flow You Own the Email Account
Sign-in to the Gmail account that will receive the alerts that need to be forwarded to EmailToVoice.Net, as Flow requests.
Set the Flow
This is where you specify which emails are entering your email mailbox that are to be forwarded to the EmailToVoice.Net.
Set Flow Part 1
The From criteria specifies the email address from the Monitoring Service.
Set Flow Part 2
Set the SEND criteria. The TO field should be like: nnnnnnnnnn@TTS.MESSAGE-SERVICE.ORG For more information, refer to How Email to Voice Works
Conclusion
That is it. When a message comes in from the monitoring Service into your email address, a Microsoft Trigger will occur forwarding that message to EmailToVoice.Net from your email address. This handles the issue of a general purpose email address being used by a Monitoring Service needing to send messages through EmailToVoice.Net. EmailToVoice.Net will convert the content of the email to a nice sounding voice, dial the phone number, etc. Learn more at EmailToVoice.Net
Featured image : Patrick Amoy – Screen captures of Microsoft Flow
by Denis ONeil | May 13, 2019 | How To
It is often useful, and even required, to send a voice message to a phone from SAP as an alert or very important information. However, the problem may be that only Email is available to get a message sent from SAP.
So, what alternatives are available to make a phone call from SAP when Email is the only option?
A cloud-based messaging service called EmailToVoice.Net provides the ability to convert the content of an Email to voice and call a phone number. This is possible with no need to install special APIs, hardware or software.
How to send an Alert to a Phone
EmailToVoice.Net provides the ability to make a phone call using any Email interface. This can be tested using a personal Email mailbox. However, the production use of this capability is by utilizing the Email messaging capability within SAP.
How to Use EmailToVoice.Net
First, a user should subscribe to EmailToVoice.net. A free trial is available.
FROM Field
The Email must be sent from the same Email address as was specified during the free trial subscription process. A Send-Only Email address can be added later for the production implementation.
TO Field
The TO field should specify the phone number to be dialed.
The TO field would look something like 2145551783@tts.message-service.org. (if the number is not a USA or Canadian number, then the TO field would look something like +6155551243@tts.message-service.org)
The number can be any phone number in the world, with some exceptions due to international regulations, and does not have to be preregistered.
SUBJECT Field
The SUBJECT field can be anything brief. It is used for reporting. Optionally, the Subject field can also be made part of the voice message.
Content of Email
The content of the Email is converted to a pleasant sounding American English voice. (Leave at least 4 lines after the content of the email and before the email signature, so the Email signature is not converted to voice.) There are additional dialects to accommodate other languages or accents.
Send the Email
That’s it. The EmalToVoice.net service will dial the number, play the voice rendition of the email content, handle voicemail, etc.
There are many advanced features, such as being able to send FAX and SMS, that are discussed further on EmailToVoice.Net
by Denis ONeil | Sep 26, 2018 | How To
EmailToVoice.Net can send a message to a phone using email and have the email content read to the recipient with a nice sounding voice using Text-To-Speech. The destination used in the email is simply to have the TO field look something like 2145551234@tts.message-service.org.
To send the message to multiple recipients, the sender can merely send the message multiple times to different recipients. However, there are three other ways to send a message from EmailToVoice.Net to multiple recipients.
Multiple Destinations in the TO Field
Multiple destinations can be specified in the TO field by separating them with a “#”. IE;:
2145551234#2145551235#2145551236@tts.message-service.org
OR, multiple destinations can be entered as multiple full email addresses:
“2145551234@tts.message-service.org, 2145551235@tts.message-service.org”
NOTE: When stringing destinations in the TO field of the Email, there is standard general length restriction of about 64 characters for the TO field.
Multiple Destinations in the Email Content
Multiple Destinations can be In the body of the message in the following format:
<Numbers>
2145551234
2145551235
2145551236
</Numbers>
NOTE: The destination phone numbers are included in the body of the message. So, the TO field should be: msg@tts.message-service.org
Multiple Destinations Using a Pre-Loaded List
Multiple Destinations can be through pre-setup lists by using the format:
<Lists>
My First List Name
My Second List Name
</Lists>
NOTE: These lists are created and loaded onto our Service. To pre-load destination lists, contact us at our Contact Us page or by sending an email to Support@emailtovoice.net. A process will be agreed upon to load the list(s).
NOTE: The destination phone numbers are included in the body of the message. So, the TO field should be: msg@tts.message-service.org
Works for all Communications
The examples above are using TTS. However, these multiple destination options are applicable for all of the communication methods available in EmailToVoice.Net. For instance, the tts can be replaced with sms, fax or voice, since EmailToVoice.Net can also send to SMS, FAX and send a pre-recorded voice message via an attached WAV file.
You can learn more at our Features Page. If you have any questions regarding these optional methods to specify recipients in EmailToVoice./Net, please Contact Us
by Denis ONeil | Sep 24, 2018 | How To
A customer of EmailToVoice.Net can designate a special email address to be used only for sending messages through the service.
At the Start
When a new customer subscribes to a free trial, the customer’s objective is generally to understand how the service works. Once that is demonstrated, the customer begins to design the way the service will be implemented in a production state. As part of that design, the ability to have a designated send-only email address becomes useful.
Why Designate A Send Only Email Address
To be able to assign a designated send-only email address is useful. The email address does not need to have an email signature. It also will not receive any usage reports or billing information.
We can assign an additional email address to your subscription account that will be used only for sending emails through EmailToVoice.Net.
How to Designate a Send-Only Email Address
The way to get a send-only email address added to your account is to merely use the CONTACT US form on the Web Site and provide us the email address you want added to your account.
Special Consideration
There is one special considerations. The send-only email address must have the same domain as the domain of the Web Site specified during the subscription process and the email address used during the subscription process. All emails used in EmailToVoice.Net must have a business domain and must be owned by the company that subscribed to the EmailToVoice.Net service.
by Email to Voice | Sep 15, 2018 | How To
What alternative is available to make a phone call using email? This is especially useful for sending a voice message to a phone from an alert system or business application. A cloud-based messaging service called EmailToVoice.Net provides the ability to convert an email to a phone call with no need to install special APIs, hardware or software.
Why Send a Phone Alert
Email is the typical mode of communication for alerts from the monitoring software, CRM or other business applications. But, few of us immediately respond to email, especially after-hours and when we are sleeping. A phone call, however, will get our attention at all of hours of the day.
Immediate response to the message is not the only reason to use a phone message for communication. If recipients are driving a truck, or any vehicle, an email is unacceptable. The message should not be read by the driver of a moving vehicle. A message coming across a hands-free phone may be an accepted alternative.
How to send an Alert to a Phone
EmailToVoice.Net provides the ability to make a phone call using any email interface. This can be tested using a personal email mailbox. However, the production use of this capability is by utilizing the email capability within Alert Software, CRM, ERP or any enterprise application.
How to Use EmailToVoice.Net
First, a user should subscribe to EmailToVoice.net. A free trial is available with a value of $4.95 USD allowing about 55 message units to be sent within a 28 day trial period. The user will be able to immediately make a phone call using their email by following the simple instructions below:
FROM Field
The email must be sent from the same email address as was specified during the free trial subscription process.
TO Field
The TO field will specify the phone number to be dialed. The TO field would look something like 2145551783@tts.message-service.org. (if the number is not a USA or Canadian number, then the TO field would look something like +6155551243@tts.message-service.org) The number can be any phone number in the world, with some exceptions due to international regulations, and does not have to be preregistered.
SUBJECT Field
The SUBJECT field can be anything brief. It is used for reporting.
Content of Email
The content of the email is converted to a pleasant sounding American English voice. (Leave at least 4 lines after the content of the email and before the email signature, so the Email signature is not converted to voice.)
Send the Email
That’s it. The EmalToVoice.net service will dial the number, play the voice rendition of the email content, handle voicemail, etc.
Advanced Features
There are many advanced features of EmailToVoice.Net. Those features will be covered in future posts. So, subscribe to our blog and stay updated. We also provide some very useful information in our Blog regarding Industrial Internet of Things, Monitoring Software and much more.
