How to use X-Header in EmailToVoice.Net for Account Identification

How to use X-Header in EmailToVoice.Net for Account Identification

by | Jun 19, 2024 | How To, Product Feature

It is important to note that Emailtovoice.net requires that the email message sent to EmailToVoice.Net be from your company email address. That means that the email address must have the same domain as your company URL or your company has exclusive rights to the email address.

However, sometimes the application originating the message will send from its own general-purpose email address.

For instance, monitoring software will send an alert email from an email address within their own service domain. The customer wants to get that alert message as a phone message instead of an email. So, we convert the content of the Email into a nice-sounding voice, dial the phone number of the customer’s recipient who needs to hear the message, etc. An example of the recipient’s TO field would be something like: 5551231234@tts.message-service.org or list-alerts@tts.message-service.org.

Now, there is a sophisticated alternative to solve the issue that an application or service is sending the Email FROM a general-purpose email address not exclusively owned by the Emailtovoice.net customer.

X-HEADER PARAMETERS

X-headers are email headers that are added to the email in addition to the standard headers, such as the To, From, and Subject, according to the specific needs of the sender.  

Using Microsoft Mail flow rule actions in Exchange Online you can add a Header Name and a Header Value. For more info on this Mail flow rule actions in the Exchange Online feature:

https://learn.microsoft.com/en-us/exchange/security-and-compliance/mail-flow-rules/mail-flow-rule-actions

This means you would not need to change the FROM address. You can set up a rule to add a header to any message received from a general address.

  • For the message header Name, set this as: X-Header-ID.
  • For the Header value: insert a random string of your choice. Add this random string in the Customer Portal / My Details for the customer account.

This enables processing email to TTS via any FROM Email address as long as it gets to @nnn.message-service.org, and we use this embedded identifier to authorize and route the message through the appropriate customer account.

For those interfacing with the Email ToVoice.Net programmatically, several parameters can be included in the email header fields. These are:

X-Header-ID

“X-Header-ID” is an alternate method of user identification. If a field called “X-Header-ID” is
found in the header of an email to broadcast request, the system searches for a user with a
matching the “X-Header-ID” value setup in their user profile, and using that account to send the
message.

If this field is found then the sender’s email address is not used to identify the user account.

X-ReportTo

If an “X-Header-ID” field exists, then an additional field “X-ReportTo” can be added to the email
header. This should consist of a valid email address, and if this is found, then job reports are
sent to this address instead of the address linked to the user’s Account. This allows multiple
users to send jobs and receive job reports through a single account.

X-EtoB-PW

For accounts set with embedded password authentication, the password can be sent in an “X-
EtoB-PW” header field instead of in the body of the message.

X-Receiver

In the special case where the “TO” address is not a standard xxx@nnn.message-service.org
format address, as can be the case when a Mailing List is used to send emails to Broadcast
requests, then the system will check for one or more “X-Receiver” header fields for appropriate
xxx@nnn.message-service.org addresses, and use these to get the destination addresses.

Additional account selection options

If you can not edit the email headers, and you are stuck with a fixed sender address, you can
also identify your account by adding “<EtoBcode>*my xheader id*</EtoBcode> to the start of
your email body.

If we can assist you further, don’t hesitate to reach out.

Transform Your Emails into Voice Calls with EmailtoVoice

Transform Your Emails into Voice Calls with EmailtoVoice

by | Jan 19, 2024 | Emergency Alerts, How To

In this era of constant digital communication, email has become a vital tool for professional and personal correspondence. But what if you could take your email communication to the next level by turning your written messages into voice calls. EmailtoVoice.net is an enterprise platform that offers the unique ability to convert your emails into voice phone calls, opening up a world of possibilities for seamless and efficient communication.

EmailtoVoice.net: Bridging the Gap between Email and Voice Communication

EmailtoVoice.net is an innovative platform that bridges the gap between traditional email and voice communication. With its user-friendly interface and cutting-edge technology, this platform offers a seamless way to transform your text-based emails into clear and concise voice calls. Whether you’re a business professional looking to connect with clients or a loved one who prefers the personal touch of a phone call, EmailtoVoice.net has you covered.

How Does EmailtoVoice.net Work?

The process of converting an email into a voice call with EmailtoVoice.net is remarkably straightforward. Here’s a step-by-step breakdown:
1.    Compose Your Email: Begin by crafting your email message just as you normally would. You can use any email client or platform to create your message.

2.    In the recipient field, include the recipient’s phone number, followed by “@tts.message-service.org”. For example, if you want to send a voice call to the phone number (555) 123-4567, your TO field would be “5551234567@tts.message-service.org” (International calls need a +country-code before the number, like +615512312345)

3.    Compose Your Message: The content of your email will be converted into a voice call message. Write your message as you normally would, and EmailtoVoice.net will handle the rest.

4.    Send Your Email: This email can be sent from a monitoring software or any email interface.

5.    Recipient Receives a Voice Call: The recipient will receive a phone call with your message converted into spoken words. They can listen to the message just like any other phone call.

Key Features of EmailtoVoice.net

1.    Global Reach: EmailtoVoice.net offers global coverage, ensuring that you can reach recipients anywhere in the world without the need to pre-register the phone number with our service.

2.    Customizable Caller ID: You can personalize the caller ID that appears on the recipient’s phone, making it easy for them to recognize you.

3.    Text-to-Speech: The platform uses advanced text-to-speech technology to ensure that your message is delivered with clarity and precision.

4.    Window of Time: You can set a window of time voice calls can be sent, like for instance “after-normal-working-hours”.

5.    Reporting: EmailtoVoice.net provides a Customer Portal and email delivery reports, so you can track the status of your voice calls and ensure that they reach their intended recipients.

Use Cases for EmailtoVoice.net

The versatility of EmailtoVoice.net opens up a world of possibilities for various use cases:

1.    Business Communications: Businesses can use EmailtoVoice.net to send important updates, alerts, and notifications to clients, employees, and stakeholders with the personal touch of a voice call.

2.    Emergency Notifications: EmailtoVoice.net is an invaluable tool for sending critical emergency notifications to specific recipients quickly and effectively. And, voice phone calls get answered, unlike emails.

In a world where digital communication dominates, EmailtoVoice.net stands out. With its ability to seamlessly convert emails into voice calls, this platform offers a unique and efficient way to connect with others. Whether for business communications or emergency alerts, EmailtoVoice.net is a powerful tool that enhances the way we communicate. Try it today and experience the transformation of your email communication.

 
Delivery Methods Available in EmailToVoice.Net

Delivery Methods Available in EmailToVoice.Net

by | Jul 7, 2023 | cURL, How To, Simple API

EmailToVoice.Net has several delivery methods to deliver phone communications from your business applications. Using any simple email delivery method is the most common. However, there are programming methods, as well.

Alternative Delivery Methods for Business Communications

These are the alternative methods to integrate business communications with your critical business applications.

  • Email To Phone Business Communications
    • Use Email to make a phone call or send an SMS, even a rich text SMS that is password protected.
  • cURL Command to phone communications
    • You can use a cURL command within your application to invoke a phone call or an SMS message.
  • Simple API for phone communications
    • Use our HTTP API to develop a Web form in your application to make phone calls or send SMS messages.

Simple API for phone communications

Make a voice phone call or send an SMS using a Simple API through HTTP from any business or blockchain application.

EmailToVoice.Net has a simple HTTP API designed for rapid SMS and Text to Speech job submissions. This method can also return the status information of a submitted job. Any programming language capable of issuing HTTP POST requests can use this API.

  • Username: The user name created during the SIgn Up (Always preceded by etv/)
  • Password: The password used to sign on to the Customer Portal
  • JobType: Text-to-Speech; or SMS; or 2Way SMS; or 2Way TTS
  • Message: The text message that will be converted based upon the JobType: For Text-to-speech, the text is converted to a voice and then played when the recipient answers or left on voicemail if the recipient does not answer. For SMS, the message is converted to an SMS and sent to the recipient’s phone
  • Recipients: The phone number of the recipient. If the number is in the USA or Canada, then the format would be 5551231234. For any number outside of the USA or Canada, specify the country code, like +615551234 or 0011615551231234. If you want more than one recipient, use the | as a separator, for example, 5551231234|5552343456
  • version: Always specify 3

This will work with any business or blockchain application capable of issuing a cURL command, like Chainlink for blockchain applications or just about any programming language for traditional business applications.

 

cURL Command to phone communications

Communication Enable Your Blockchain and Business Applications through the simple method of using a cURL command.

Our service allows any application that can perform a cURL command to send a one-way or two-way SMS or a Voice phone call to any phone in the world.

Make a voice phone call or send and SMS using a cURL command from any business or blockchain application. A cURL Command can convert text into a voice or an SMS. We then call the phone number or send an SMS message. The message can be sent to any phone in the world. The cURL command can be a GET request or a POST request. But POST is recommended for production implementations.

This is a URL example for having a program make a voice phone call  or send an SMS using the  cURL Command.

Sample URL

https://portal.emailtovoice.net/htmlapi.asp?Username=etv/user&Password=password&JobType=Text-to-speech&Message="this is a test for blockchain making a voice phone call"&Recipients=5551231234&version=3










    

  • Username: The user name created during the Sign Up (Always preceded by etv/)
    • 

  • Password: The password used to sign on to the Customer Portal
    • 

  • JobType: Text-to-Speech; or SMS; or 2Way SMS; or 2Way TTS
    • 

  • Message: The text message that will be converted based upon the JobType: For Text-to-speech, the text is converted to a voice and then played when the recipient answers or left on voicemail if the recipient does not answer. For SMS, the message is converted to an SMS and sent to the recipient’s phone
    • 

  • Recipients: The phone number of the recipient. If the number is in the USA or Canada, then the format would be 5551231234. For any number outside of the USA or Canada, specify the country code, like +615551234 or 0011615551231234. If you want more than one recipient, use the | as a separator, for example, 5551231234|5552343456
    • 

  • version: Always specify 3
    • 



This will work with any business or blockchain application capable of issuing a cURL command, like Chainlink for blockchain applications or just about any programming language for traditional business applications.




Email To Phone Business Communications




Use Email to make a phone call or send an SMS, even a rich text SMS that is password protected. We transform an email message into a phone call or an SMS


For TTS, we dial the number in the TO field of the Email, which looks something like 5551234567@tts.message-service.org (international calls require a +CountryCode in front of the local number) The recipient will receive a call on their phone. The text in the email is converted to a nice-sounding voice. If the recipient answers, they will hear the message right away. If they do not answer, the message will be left on their voicemail system. You can also send to a list of recipients. The recipients on the list can either be called all at once or called sequentially stopping when one acknowledges receipt of the call. This is called an Escalation List.




If you want to send an SMS, the content of the Email will be converted to an SMS text message and sent to the recipient’s mobile phone.


In Summary


There are many advanced features of EmailToVoice.Net. We love to share our many years of experience in this industry and provide easy delivery solutions for your workflow communications needs. Do not hesitate to Contact Us.





			

				
				
				
				
				
Author



		

			

				

			
			

		
 
		

			Director at EmailToVoice.Net: CISSP – Solutions Architect for Industrial IoT Alerts and Business Communications. LinkedIn
		

			

		

			

			

				
				
				
				
			

				
				
			

				
					

			
					


											
								Limit Messages Sent Through EmailToVoice.Net Based on a Time Span							
					
															
Limit Messages Sent Through EmailToVoice.Net Based on a Time Span

					
					
 by  | Aug 28, 2022 | How To

				
				
				
				
				
				
				

				

				
				
				
				
				

				
				
				
				
				
Update February 4, 2024, (All Messages)


EmailToVoice.Net is a powerful communication tool that allows users to convert emails into voice messages or SMS messages. In a production environment, it can be very prudent to establish limits on the number of alert messages that can be sent within a set timeframe.


The situation that makes this feature useful is in the case of a catastrophic event. Sometimes, monitoring software will send alert messages out until the issue is resolved. EmailToVoice.Net provides a safeguard for excessive alert phone calls being made during a catastrophic event.


This feature applies to Text-To-Speech, SMS, Enterprise SMS (LinkInSMS), and Prerecorded messages.


Customer Portal Setting


This feature is available in the Customer Portal / My Details / EtoB – Send Limit cutoff . The customer can enter the number of messages that are acceptable within a selected timeframe.


Sending Limit cutoff


In Summary


There are many advanced features of EmailToVoice.Net. This is merely one of them. We love to share our many years of experience in this industry and provide easy no-code solutions for your workflow communications needs. Do not hesitate to Contact Us.

			

				
				
				
				
				
Author



		

			

				

			
			

		
 
		

			Director at EmailToVoice.Net: CISSP – Solutions Architect for Industrial IoT Alerts and Business Communications. LinkedIn
		

			

		

			

			

				
				
				
				
			

				
				
			

				
					

			
					


											
								Send Multi-Modal Business Communications Through the Customer Portal							
					
															
Send Multi-Modal Business Communications Through the Customer Portal

					
					
 by  | Aug 29, 2021 | Customer Portal, How To
EmailToVoice.Net provides a seamless way to make alert voice phone calls and to send rich content SMS messages. This is done by merely sending an email. However, it is important to not disregard how easy it is to send TTS, recorded Voice, and SMS messages using the Customer Portal in EmailToVoice.Net.


Customer Portal


QUICK SMS


You can send Quick SMS messages to a list of phone numbers by using the Customer Portal.


    

  • Step One: Enter the cell phone numbers that are to receive the message. The only field that must be filled in is the Mobile Number field.
    • 

  • Step Two: You can optionally enter an SMS reply number. This is for International (not USA or Canada) numbers. If you need an SMS reply number for the USA or Canada, Contact Us
    • 

  • Step Three: Enter your messages. Your SMS message can be a maximum of 1071 text characters. Messages between 160 and 306 characters will be charged as two messages; each extra 153 characters after that will be charged as an extra SMS message.
    • 



On the next screen, you can merely hit SUBMIT if you want the message to be sent out immediately. However, there are other options available for you to schedule the job to be released on a specific day and time.




 


 


 
























Create Escalation or Sequential Lists – SMS, TTS, Recorded Voice, Email, and FAX


You are able to use the Customer Portal to set up lists. These lists can be simultaneous or sequential escalation lists. You can have the messages sent to all recipients in the list at effectively the same time. Or you click the ‘escalation list’ box and have the messages sent one at a time until a person answers and listens to the message for 10 seconds. The Escalation lists are for TTS and prerecorded voice messages.




 


 


 


 




















Send to Lists – SMS, TTS, Recorded Voice, Email, and FAX


You can send a new message broadcast to a predefined list in the Customer Portal. You will be guided through the setup step by step. The message can be SMS, TTS, Recorded Voice, Email, and FAX.














 


Features of the Customer Portal


The Customer Portal has many useful features for an enterprise to manage a no-code solution for business messaging. For instance, you can see the real-time status of jobs submitted through EmailToVoice.Net, change details in Customer Profile settings, create distribution lists, and much more.


Here is a quick summary of the capabilities of the EmailToVoice.Net Customer Portal


    

  • View All Jobs: The customer can view summary and detailed information on messages that have been sent through EmailToVoice.Net. Specific date ranges or a specific job number can be specified.
    • 

  • Manage Personal Lists: The customer can setup distribution lists, which are then referenced by the LISTS tag in the content of the email for sending TTS or SMS messages to a group of recipients.
    • 

  • New Broadcast: The customer can send a TTS, SMS or Email messages to one or more recipients directly from the Portal
    • 

  • Quick SMS: A customer can send a Quick SMS message, one-way or two way, to one or more recipients directly from the Portal
    • 

  • Manage Opt-Outs: The customer can specify a phone number that is never to be sent through the customer’s account. This is useful for phone numbers that have changed and should no longer be used. This is useful when an employee leaves the company and their personal cell phone number remains in lists.
    • 

  • My Details: The customer can change profile settings, such as company address, email address or main account phone number. This includes the customer’s account password. To learn more about the very useful fields in the profile, refer below.
    • 



More than Email To Voice


EmailToVoice.Net does more than send Voice and SMS messages via an email interface. You can use the Customer Portal to quickly send SMS messages or you can create Lists and use the Customer Portal to send email, Fax, SMS, TTS, and prerecorded Voice messages. Explore the Customer Portal and learn about the advanced capabilities of EmailToVoice.Net. Or just Contact US and let us know what you want to do. Our Solutions Architects will get on the phone with your project coordinator and work out all the details. We want you to be successful and we can help you achieve that.


Author


		

			

				

			
			

		
 
		

			Director at EmailToVoice.Net: CISSP – Solutions Architect for Industrial IoT Alerts and Business Communications. LinkedIn
		

			

		


 

				
					

			
					


											
								Use the Opt Out List to Stop Calls To a Phone Number in EmailToVoice.Net							
					
															
Use the Opt Out List to Stop Calls To a Phone Number in EmailToVoice.Net

					
					
 by  | Apr 25, 2021 | How To, List Management
Customers of EmailToVoice.Net send alert phone calls or text messages to their employees. Sometimes, those employees leave the company or go on vacation. In these cases, the messages should be stopped permanently or temporarily. The most preferred method to stop calls from going to a specific phone number is to remove them from all lists. But, adding their number to the Opt Out List may be faster and more efficient.


The most expedient way to stop messages from being sent is to add the phone number to the account’s Opt Out List. The administrator can even set a time period.


Opt Out List


The Opt Out List is managed through the Customer Portal.


 


Opt Out a Phone Numebr


 


The administrator is provided with a list of message types on the OptOut Lists Management page. The choice should be made based upon what type of messages were being sent. The following can be used as a reference:


    

  • Choose Phone if the message was sent to PhoneNumber@tts.message-service.org
    • 

  • Choose Mobile if the message was sent to PhoneNumber@sms.message-service.org or PhoneNumber@linkinsms.message-service.org
    • 

  • Chose FAX if the message was sent to PhoneNumber@fax.message-service.org
    • 



The OptOut List will work if you are sending messages individually or if you are using the different methods available in EmailToVoice.Net for multiple destinations. There are many ways to send to multiple users in a single message.


Using Lists in EmailToVoice.Net


To learn more about sending to multiple destinations, read our Blog Post “Three Ways to Send to Multiple Recipients Through EmailToVoice.Net“.




Multiple Destinations in the TO Field


Multiple destinations can be specified in the TO field by separating them with a “#”. IE;:

2145551234#2145551235#2145551236@tts.message-service.org

OR, multiple destinations can be entered as multiple full email addresses:

“2145551234@tts.message-service.org, 2145551235@tts.message-service.org”


NOTE: When stringing destinations in the TO field of the Email, there is a standard general length restriction of about 64 characters for the TO field.


Multiple Destinations in the Email Content


Multiple Destinations can be In the body of the message in the following format:

<Numbers>

2145551234

2145551235

2145551236

</Numbers>


NOTE: The destination phone numbers are included in the body of the message. So, the TO field should be: msg@tts.message-service.org


Multiple Destinations Using a Pre-Loaded List


Multiple Destinations can be through pre-setup lists by using the format:

<Lists>

My First List Name

My Second List Name

</Lists>


Business Communications using EmailToVoice.Net


EmailToVoice.Net is rich in features and capabilities for your Business Communications needs.




Make a voice phone call from any email interface


We convert your email content to voice so the recipient of your choice receives an easy-to-understand voice message on their phone – plus many more valuable features. We do not require that the receiving phone number be registered with us. You can send a phone call from your email to any landline or cell phone. No software to install. No expensive complicated Apps. Nothing new to learn.


Send Rich content SMS messages from any email interface


EmailToVoice.Net provides the ability to send a large amount of formatted data (16MB) using LinkInSMS to a cell phone as an SMS from monitoring software or business applications. Messages with the formatting requirements of an HTML Web Page can be automatically sent to just about any cell phone in the world as easily as sending an email using simple SMS, which is available everywhere in the world.


Contact Us if you would like to learn more.


Author


		

			

				

			
			

		
 
		

			Director at EmailToVoice.Net: CISSP – Solutions Architect for Industrial IoT Alerts and Business Communications. LinkedIn